Oil record book retention period

Stateowned entities that are registered companies must comply with the requirements that are the most stringent between the companies act and pfma. And keep it on board attaching to the oil record book to prove the fact of the disposal ashore. Select film stock that will preserve the image and allow its access and use for the entire retention period, which could be 20 years or more. The most traditional forms of record retention files have been in hard copy format. The oil record book part ii shall be kept in such a place as to be readily available for inspection at all reasonable. Consumer loan company information can be found in krs 286.

An oil tanker of 150 gross tons and above or a non oil tanker that carries 200 cubic meters or more of oil in bulk, shall also maintain an oil record book part ii cargoballast operations. Texas state records retention schedule 5th edition tslac. Oil record book part i machinery space operations all ships mepc 6224. Chapter 4 requirements for the cargo area of oil tankers. The guidance is intended to facilitate compliance with marpol requirements on board ships by providing advice to crews on how to record the various operations. If you do not want to keep records of your actual expenses, you can keep a log of the miles you drive your car for medical purposes and use the standard mileage rate. A records retention schedule is a document that identifies and describes a state agencys records and the lengths of time that each type of record must be retained. Until such changes are accomplished, the following may be used as a guideline for compliance with 29 cfr 1910.

In the event of accidental or other exceptional discharge of oil statement shall be made in the oil record book part i of the circumstances of, and the reasons for, the discharge. Errors in oil record book part i entries ombros consulting. Government is available to the masters or operators of all u. Machinery space operations all ships is required to record. For more information, including what qualifies as a disaster, go to disasters and disaster relief. The entries in the oil record book part ii, for ships holding an iopp certificate, shall be in english. Ii of the oil record book, required under marpol annex i. The minimum retention period for books and records is determined by the last tax year a record may be required for purposes of the act, and not the year the transaction occurred and the record was created. Brokerdealer information can be found in 808 kar 10. What to keep, what to dump a records retention schedule ensures that an organization keeps the records it. Permanent annual road report report to commissioners on the condition of county roads, bridges, ditches and culverts.

Every person who maintains books and records electronically is required to ensure that all equipment and software necessary to render the records intelligible are available during the required retention period. The oil record book part i shall be completed on each occasion, on a tanktotank basis if appropriate, whenever any of the following machinery space operations takes place in the ship. Apr 18, 2017 oil record book is one of the most important document that chief officer has to maintain. What are the most recent requirements for record retention, including electronic means, for ships to satisfy current maritime law. Oil record book part ii of the circumstances of, and the reasons for, the discharge. Fundamentals of records retention schedule iron mountain. The oil record book part i shall be kept in such a place as to be readily available for inspection at all reasonable times and, except in the case of unmanned ships under tow, shall be kept on board the ship. For example if there is deliberate attempt to make a wrong entry in oil record book, the consequence would be severe. Record retention requirements from maritime law bright hub. Its a very good question and the answer isnt particularly straightforward because it all depends on what the document contains. False, missed or incorrect entries are considered a serious offense worldwide. The securities and exchange commissions the commission books and records rules, rule 17a3 1 and rule 17a4 2 under the securities exchange act of 1934 exchange acthereinafter the books and records rules, specify minimum requirements with respect to the records that brokerdealers must make, and how long those records and other. The first part of the oil record book deals with machinery space operations for all ships.

Record book part i machinery space operations all ships mepc 6224. Sarbanesoxley document retention and best practices. Every licensee shall preserve the books, accounts, financial reports, and records for a minimum of three 3 years. Weve put together this guide to document retention periods to help customers understand how long to keep their documents. The guidance is intended to facilitate compliance with marpol requirements. Period of retention 10 years from date of contract. Local schedule ut, retention schedule for records of. For document retention purposes, we recommend the following documents be preserved for a minimum period of three years beyond the applicable statute of repose. Record series description retention period aerial photographs dated photographs taken from the air. Sections 103, 801a and 802 are the core of soxs record retention rules.

There may be conditions or factors in a local government that require retention of a particular record series for a longer. Receipts, cancelled checks and other documents that support income or a deduction on your tax return keep 3 years from the date the return was filed or 2 years from the date the tax was paid which ever is later annual investment statement hold onto 3 years after you sell your investment. Library of skillbased interview questions in addition to giving jobspecific tests, the best way to tell if applicants carry the skills to perform specific tasks is to ask very direct questions about how theyve used. It highlights some of the more frequent omissions noted during their travels and offers. Record retention requirements from maritime law bright. Use wellmaintained equipment to create and view microfilms and microfiche that provides clear viewing and can reproduce legible paper copies. Retention period for inspection and maintenance records. Kentucky administrative regulations kar incorporate federal books and records rules for securities. Chapter 3 requirements for machinery spaces of all ships. Know oshas document creation, retention requirements. Oil record book, part i machinery space operations all ships.

Doe administrative records schedules provides a list of records contained in the nara general records schedule as customized to the needs of the department and its contractors. Arma felt that the nonstandardization of retention periods across media types, i. Disposition schedules and the citations to the disposition authorities are available at the following links. Marine notice 201703 marpol annex v garbage record book. The oil record book, whether as a part of the ships official logbook. Oil pollution can be an incident but not wrong oil record book entries. A company implements a records retention schedule in order to ensure that its records are kept as long as legally and operationally required and that obsolete records are disposed of in a systematic. The entries in the oil record book part i should be considered accordingly. The guidance is intended to facilitate compliance with marpol requirements on board ships by providing advice to crews on how to record. The retention period for all contracts and related records is changed to 6 years after final payment. Additional information pertaining to electronic records will be available in excise duty memorandum 9. Any failure of the oil filtering equipment shall be noted in the oil record book part i.

An oil tanker of 150 gross tons and above or a non oil tanker that carries 200 cubic meters or more of oil in bulk, shall also maintain an oil record book. Oil record book part i machinery space operations all ships mepc 6224, paragraph 7. Municipal technical advisory service mtas 1610 university avenue knoxville, tennessee 379216741. The canada revenue agency cra has detailed information for situations where your records, including those of your business, are affected by a disaster.

This is necessary in order for authorities to be able to monitor if a vessels crew has properly disposed of their oil discharges at sea. Federal register preservation of records of public. The oil record book part ii shall be kept in such a place as to be readily available for inspection at all reasonable times and, except in the case of unmanned ships under tow, shall be kept on board the ship. The need for record retention, like the oil record book, cargo record book, and garbage record book, and a brief historical look at the necessity for it, is discussed in this article. This regulation does not in itself impose stricter requirements but it makes it easier to check that the regulations on garbage are being adhered to as it means ship personnel must keep track of the garbage and what happens to it. And if there are some typo or calculation errors, the consequences could range to some monetory fines. Regulation 17 oil record book, part i machinery space. A nontanker that carries more than 200 cubic meters of oil must fill in the oil record book used for oil tankers. Completed oil record books shall be retained on board for a period of not less than three years, as per regulations 17.

The oil record book whether as a part of the ships official logbook or otherwise, shall be in the form specified in appendix iii to this annex. Business records are normally compiled and retired on a calendar basis, typically scheduled to occur within some period of time following the closeout of fiscal year end activities. Originals for 12 years from renunciation, with a permanent microfilmed record. An agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid omb control. Section 103 relates to audit work papers and evidence. The retention period identified for records related to contract disputes statute actions is removed. Record retention supplement for auto dealers federal paperwork checklist cont. A records retention schedule is the cornerstone of an effective records management program. A question we are asked on a regular basis is how long should i keep my documents. The receipt or certificate should be kept together with the oil record book part i. Offsite hazardous waste shipment manifests and exception and biannual reports. Requirements for ships of less than 400 gross tonnage in all areas except. The garbage record book must be kept for a period of two years after the date of the last entry.

The oil record book, whether as a part of the ships official logbook or otherwise, shall be in the form specified in appendix iii to this annex. At a minimum, unless the commissioner consents in writing to an earlier destruction, the records must be preserved until the statute of limitations for making additional. Regulation 36 oil record book, part ii cargoballast operations. Shows maintenance and construction estimates for the coming year. If an employer retains the last two records of the inspection and maintenance performed on. It shall be preserved for a period of three years after. One year or for the period of validity of the document of compliance 10. The oil record book, whether as a part of the ships official logbook or otherwise, shall be in the form specified in this annex. All cargo vessels where marpol convention is applicable must have an oil record book where the chief engineer will record all oil or sludge transfers and discharges within the vessel. If a wrong entry has been recorded in the oil record book orb. Texas state agencies and public universities are required to submit their retention schedules to tslac on a timetable established by administrative rule. Keeping oil record book on board cargo ships and how to. Also comparison tables between older oil record book coding with mepc. English recognized worldwide keeping oil record book the master shall retain the oil record books on board for three years after the day of the last entry and these should be readily available for any inspections.

Regulation 17 oil record book, part i machinery space operations. Oshas electrical safety standards do not have any specific record retention requirements, however it is advisable to retain employee training records under these standards. The retention period for a record applies to the record regardless of the medium in which it is maintained. If you need more information after reading the following topics, call 18009595525. General ledger and cash books or similar records 15 years 2.

Oil record book part i shall be provided to every oil tanker of 150 gross tonnage. Marine notice 201703 marpol annex v garbage record book purpose. Ship inspectors fsc psc vetting frequently mention in their reports improper maintenance of the oil record book orb to masters and chief engineers and about the importance of correctly maintaining the orb during their visits on board entered vessels. Title reference retention guideline atl03 ballast water management log not specified maintain on board atl03 ballast water management reports 33 cfr 151. Oil record book entries shall be made directly on completion of the operation. Each licensee shall keep and use in his business and shall preserve for at least two 2 years after making final. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of the transfer into the oil record book as a single entry.

Any failure of the oil discharge monitoring and control system shall be noted in the oil record book part ii. This bulletin applies to all companies wishing to use electronic record. The retention period listed in the general schedules for each records series is the minimum time necessary to retain the records. The retention period listed in the general schedules for each records series is the minimum time necessary to retain the. It shall be preserved for a period of three years after the last entry has been made. This makes it so much important to have the knowledge of making the correct oil record book entries. Keeping oil record book on board cargo ships and how to make.